Privacy Policy

1. Information We Collect

Depending on how you interact with us, we may collect information such as: 

• Camper's Name and date of birth

• Parent or legal guardian's name and contact information

• Mailing address, email address, and telephone number

• Emergency contact information

• Local Church / Church affiliation

• Registration and payment information

• Dietary requirements and allergy information

• Medical or accessibility information necessary for the safe participation of a camper

• Volunteer and staff information

• Information submitted through contact, registration, volunteer, or other online forms

• Photographs or videos taken during Camp Olive Tree activities and events

 

We only seek information that is reasonably necessary for registration, administration, communication, safety, ministry programming, and the operation of Camp Olive Tree.

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2. Information About Children and Youth

Because Camp Olive Tree serves young people, including children between the ages of 6 and 17, we take the privacy and safety of minors seriously.

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Registration for campers under the age of majority must be completed or authorized by a parent or legal guardian. We may collect information about a child that is necessary to administer the camp, provide appropriate care, respond to emergencies, accommodate medical or dietary needs, and ensure a safe camp experience.

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We do not intentionally use personal information collected from children for purposes unrelated to the operation and ministry of Camp Olive Tree.

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3. How We Use Personal Information

Personal information may be used to:

• Process and administer camp registrations

• Communicate with campers, parents, guardians, volunteers, and staff

• Provide important camp information and updates

• Plan accommodations, meals, transportation, activities, and programming

• Respond to medical, dietary, accessibility, or emergency needs

• Organize volunteers and camp staff

• Process payments and donations

• Improve our programs and camp experience

• Maintain appropriate administrative and financial records

• Promote Camp Olive Tree and its activities, where appropriate consent has been provided

• Comply with applicable legal and regulatory requirements

 

We will not use personal information for purposes that are incompatible with the purposes for which it was collected without obtaining appropriate consent.

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4. Photographs and Video

Camp Olive Tree may photograph or record activities during camp for purposes such as ministry communications, historical records, promotional materials, social media, websites, newsletters, and future camp marketing.

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Where required, we will seek appropriate consent from parents/guardians or participants before using identifiable images of campers for public promotional purposes.

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If you have questions or concerns regarding the use of a photograph or video, please contact us at campolivetree2016@gmail.com.

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5. Sharing Personal Information

We do not sell, rent, or trade personal information.

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Personal information may be shared with individuals or organizations when reasonably necessary to operate Camp Olive Tree, including authorized:

• Camp staff and volunteers

• Church or ministry leadership

• Transportation providers

• Accommodation or facility providers

• Food service providers

• Payment processors

• Technology or registration service providers

• Medical or emergency personnel when necessary for the safety and well-being of a participant

 

Where information is shared with service providers, we seek to limit the information disclosed to what is reasonably necessary for the service being provided.

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We may also disclose information where required or permitted by law.

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6. Payments

Payments made through Camp Olive Tree registration or related services may be processed through third-party payment providers.

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Camp Olive Tree does not necessarily collect or store complete credit card or banking information when payments are processed through an external payment service. The privacy practices of the applicable payment provider may also apply.

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7. Online Forms and Third-Party Services

Our website may use third-party services such as Wix, Google Forms, payment platforms, email services, analytics tools, or other online services to operate registration, communication, and administrative functions.

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Information submitted through these services may be processed according to both this Privacy Policy and the privacy policies of those third-party providers.

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We encourage users to review the privacy policies of third-party services when submitting personal information through their platforms.

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8. Cookies and Website Analytics

Our website may use cookies and similar technologies to improve website functionality, understand how visitors use our website, and improve the overall user experience.

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Depending on the services enabled on our Wix website, certain information such as browser type, device information, general location, pages visited, and website usage patterns may be collected automatically.

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You may be able to control cookies through your browser or device settings.

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9. Protecting Personal Information

We take reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

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However, no website, database, email system, or electronic transmission can be guaranteed to be completely secure.

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Parents, guardians, campers, volunteers, and other users should avoid submitting unnecessary sensitive information through unsecured communication channels.

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10. Retention of Information

We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, meet administrative requirements, maintain appropriate records, resolve disputes, and comply with applicable legal obligations.

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When personal information is no longer required, it will be securely deleted, destroyed, or anonymized where reasonably possible.

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11. Accessing or Correcting Your Information

You may request access to personal information we hold about you or your child and may request that inaccurate or incomplete information be corrected, subject to applicable legal requirements.

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Requests should be submitted to:

Camp Olive Tree
Email: campolivetree2016@gmail.com
Phone: 905-625-1278

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For information relating to a minor, we may require verification that the person making the request is the child's parent or legal guardian.

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12. Withdrawing Consent

Where we rely on consent to collect, use, or disclose personal information, you may withdraw your consent, subject to legal or contractual restrictions and reasonable notice.

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Please understand that withdrawing consent for certain information may affect our ability to provide particular camp services. For example, certain medical or emergency information may be necessary for us to safely accommodate a camper.

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13. Privacy Concerns or Questions

If you have questions, concerns, or complaints regarding how Camp Olive Tree handles personal information, please contact us:

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Camp Olive Tree
campolivetree2016@gmail.com
905-625-1278
5145 Tomken Road, Mississauga, ON L4W 1P1

 

We will make reasonable efforts to review and respond to privacy concerns in a timely manner.

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14. Changes to This Privacy Policy

Camp Olive Tree may update this Privacy Policy periodically to reflect changes in our practices, programs, technology, or applicable legal requirements.